IMPORTANT NOTICE:
Electronic application through Grants.gov is MANDATORY

Renew your registration with the Central Contractor Registry (CCR, www.ccr.gov) at Update or Renew Registration. Also verify your registration with Grants.gov and make sure it is current before you apply.

If you have problems with registration, call the Grants.gov help desk at 1-800-518-4726, e-mail support@grants.gov, or consult the information posted on the Grants.gov Web site at Applicant Help. The Grants.gov Customer Service hours are 7:00 a.m. to 9:00 p.m., Eastern Time, Monday to Friday.

You do not need to update your Grants.gov registration to download the application package and begin to prepare your material (see below). However, you will need your Grants.gov Username and Password that you obtain in the final step of the registration process to submit your application.

a. Legal Name: The name provided here must be the applicant's legal name as it appears in the current IRS 501(c)(3) status letter or in the official document that identifies the organization as a unit of state or local government. (Do not use your organization's popular name, if different.)

b. Employer/Taxpayer Identification Number (EIN/TIN): Enter the 9-digit number that was assigned by the Internal Revenue Service.

c. Organizational DUNS: All organizational applicants for federal funds must have a DUNS number, which is recognized as the universal standard for identifying organizations worldwide (www.dnb.com). The number that you enter here must agree with the number (either 9 or 13 digits) that you used with the CCR (Central Contractor Registry) as part of your Grants.gov registration. Otherwise, your application will not be validated by Grants.gov and will be rejected.

d. Address:

Use Street 1 for your street address or post office box number, whichever is used for your U.S. Postal Service mailing address. Street 2 is not a required field and should be used only when a Suite or Room Number or other similar information is a necessary part of your address. Do not use Street 2 to give a second address for your organization.

In the Zip/Postal Code box, organizations in the United States should enter the full 9-digit zip code that was assigned by the U.S. Postal Service. If you do not know your full zip code, you may look it up at www.usps.com/zip4/.

e. Organizational Unit: Leave blank.

f. Name and contact information of person to be contacted on matters involving this application:

Provide the requested information for the individual who should be contacted on all matters involving this application and the administration of any grant that may be awarded.

8a. Type of Applicant: Select the item that best characterizes your organization from the menu in the first drop down box. An additional description is optional.

9. Name of Federal Agency: This has been pre-populated.

10. Catalog of Federal Domestic Assistance Number: This has been pre-populated.

11. Areas Affected by Funding: Leave blank.

12. Congressional District Information:

a. Applicant: Enter the number of the Congressional District where the applicant organization is located. Use the following format: 2 character State Abbreviation-3 character District Number. For example, if your organization is located in the 5th Congressional District of California, enter "CA-005." If your state has a single At-Large Representative or your territory has a single Delegate, enter your 2 character state/territory abbreviation and "-000." If you need help determining your district, please visit the House of Representatives Web site at www.house.gov and use the "Find Your Representative" tool.

b. Project: Leave blank.

13. Funding Period: Enter the beginning and ending dates for your requested period of support. The Arts Endowment’s support of a project may start on or after April 1, 2009. Generally, a grant period of up to two years is allowed.

14. Estimated Funding:

a. Federal: For SAAs serving states and jurisdictions with populations of more than 200,000 and RAOs, enter the amount provided by the Arts Endowment. For SAAs serving jurisdictions with populations of fewer than 200,000 and the national service organization representing the SAAS and RAOs, request a grant amount of $25,000 or $50,000.

b. Match: Leave blank.

15. State Executive Order 12372 Process: Applicants should contact the State Single Point of Contact for Executive Order 12372 to determine whether this application is subject to their state’s intergovernmental review process. The U.S. Office of Management and Budget (OMB) maintains a list of official State Single Points of Contact designated by the States to review and coordinate proposed federal financial assistance and direct federal development. See www.whitehouse.gov/omb/grants/spoc.html. This listing also is published in the Catalogue of Federal Domestic Assistance biannually.

16. Is the Applicant Delinquent on Any Federal Debt?: Examples of relevant debt include delinquent payroll or other taxes, audit disallowances, and benefit overpayments. If your response is "yes," click on the "Yes" box and include an explanation with your application.

17. Authorized Representative: Enter the requested information for the AOR (Authorized Organization Representative) who will be submitting this application to Grants.gov. The AOR must have the legal authority to obligate your organization. By clicking the "I Agree" box at the top of Item 17, this individual will be certifying compliance with relevant federal requirements on your organization's behalf. (These requirements can be found in the Assurance of Compliance section.) The "Signature of Authorized Representative" and "Date Signed" boxes will be populated by Grants.gov upon submission of the application.

Stop after item 17. Do not add attachments.

To this button, attach a three-page narrative. The file name should indicate the name of your organization or a recognizable acronym followed by "Narrative" (e.g., "ABCSAANarrative.pdf").

Your narrative should cover the points below, as relevant. Use bold faced headings to organize your response.

1. Describe your proposed subgranting program, how it is consistent with the NEA’s American Recovery and Reinvestment Act program, and how it will directly impact salary support and/or fees for artists and contractual personnel among a broad constituency that you serve. SAAs and RAOs are encouraged to use, as a template for their own material, the review criteria and application information that the NEA is using for its Recovery Act competitive grant program. (SAAs and RAOs that do not want to use the NEA material should advise the NEA.) Discuss:

   • Your proposed applicant pool. Detail the geographic range, the number of applicants that you anticipate, and the artistic disciplines represented. Provide a representative list of organizational names and the range of budget sizes.

   • Your plans for making this applicant pool aware of the funding opportunity that you will provide.

   • Where appropriate, efforts to reach organizations that serve underserved populations.

   • Your plans for receiving and reviewing requests for support. Describe the review criteria that you will use as well as the process itself.

2. The appropriateness of this project to the mission and core work of your own organization.

3. The impact of administering this subgranting program on your own organization and the staff or contractual resources that it will require.

4. The national service organization of SAAs and RAOs and SAAs and RAOs requesting support for their own jobs should address the following:

   • Key statistics, as relevant: Provide the following information in the format shown here:

   Your organization's total operating budget from most recently completed fiscal year which ended _______	Total number of current paid employees	Number of jobs in this request	Salary (or range thereof) of job(s) affected by this request	Fees to artists/ contractual personnel (or range thereof) included in this request

    

   • Your proposed project, as relevant:

     1. Note the job position(s) for which you are seeking support. Provide job title, description, salary, and the number of weeks of employment. Discuss the significance of this position to the mission and core work of your organization. Describe the effect on your organization if this position were curtailed or eliminated. Is this position currently filled?

     2. Describe the artists and/or contractual personnel to whom you propose to pay fees. Describe the project for which these individuals would be paid, the position(s) and fees for these individuals, and the number of weeks of employment. Discuss the significance of this project to the mission and core work of your organization. Describe the effect on your organization if this project were curtailed or eliminated.

If any of these jobs is included in a current NEA application or award, include the applicable application or award number.

To this button, attach the Project Budget form, Pages 1 and 2. The file name should indicate the name of your organization or a recognizable acronym followed by "ProjectBudget.pdf." (Your own project budget may not be submitted in lieu of this required form.)

Your Total Project Costs must equal your Amount Requested. For example, if you request $50,000, under "EXPENSES" you should list a total of $50,000 in the "DIRECT COSTS: Salaries and wages" and/or the "DIRECT COSTS: Other expenses" sections.

   Example:

   DIRECT COSTS: Salaries and wages:

   DIRECT COSTS: Other expenses:

REMINDER: Salaries, wages, fringe benefits, and fees that are incurred in connection with fund raising (e.g., development staff) are not allowable project expenses; do not include them in your budget.

Your budget items must be limited to:

1. For subgranting, fees for subgrants and the subgranting program. Priority will be given to cost-effective programs that maximize the amount of funds distributed. Most of the NEA funds should be distributed as subgrants to eligible organizations for:

• Salaries, wages, and fringe benefits for personnel, administrative and artistic.

• Fees for artists and contractual personnel.

2. For your organization’s own jobs:

• Salaries, wages, and fringe benefits for personnel, administrative and artistic, who are paid on a salary basis. List each staff position separately. Do not combine positions or use salary ranges. 

• Fees for artists and contractual personnel. List each position separately. Do not combine positions or use salary ranges.

Indirect costs are not eligible for this program; do not include them.