Electronic application through Grants.gov is MANDATORY
Verify that your organization has completed all
steps of the registration
process. If you have already successfully submitted an
electronic application, renew/verify your registration.
Verify that you have a version of Adobe Reader that is supported by Grants.gov installed on your computer before you download your new application package from Grants.gov.
Submit your application no later than 10 days prior to the deadline to give yourself ample time to resolve any problems that you might encounter. You take a significant risk by waiting until the day of the deadline to submit.
- The Grants.gov help desk is available to assist you 7:00 a.m. to 9:00 p.m., Eastern Time, Monday through Friday. (Phone: 1-800-518-4726.)
- Submit your application outside of Grants.gov's hours of heaviest usage, generally 12 noon to 5:00 p.m., Eastern Time.
- The Arts Endowment will not accept late applications.
or Renew/Verify Registration with Grants.gov
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If you have already registered with Grants.gov,
renew your registration with the Central Contractor Registry (CCR,
www.ccr.gov) at Update
or Renew Registration. Also verify your registration with
Grants.gov and make sure it is current before you apply.
Any applicant that has not yet registered with Grants.gov must do so
immediately. Registration is a one-time process that can take up to two
weeks to complete. See the step-by-step instructions at Get
If you have problems with registration, call the Grants.gov help desk at 1-800-518-4726, e-mail email@example.com, or consult the information posted on the Grants.gov Web site at Applicant Help. The Grants.gov Customer Service hours are 7:00 a.m. to 9:00 p.m., Eastern Time, Monday to Friday.
You do not need to complete or update your Grants.gov registration to download the application package and begin to prepare your material (see below). However, you will need your Grants.gov Username and Password that you obtain in the final step of the registration process to submit your application.
Download the Application Package
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Verify your software
You must have a version of Adobe Reader that is supported by Grants.gov installed on your computer before you download your application package from Grants.gov. Non-compatible versions of Adobe Reader or other Adobe products will lead to errors and prevent you from submitting your application. If more than one computer will be involved in the preparation of the application package, ensure that the same version of Adobe Reader is used.
Please go to "Download Software" to see the compatible versions of Adobe Reader or to download and install Adobe Reader.
Access the application package on Grants.gov by clicking on the link below:
[Funding Opportunity Number 2009NEA01ARRA60]
Download the application package and follow the instructions below. It is not necessary to download the instructions from Grants.gov as you will merely be directed back to the instructions in this document.
When you download the application package, the Grants.gov "Grant Application Package" screen will open. Click on the "Save" button at the top of the form and save the application package to a location on your computer or network where you can find it readily. Save your application each time you work on it. You will get the message "The File already exists. Replace existing file?" Click "Yes" to ensure that you always save the most recent version.
In the "Mandatory Documents" box, you
will see four forms. You must move these forms to the “Mandatory Documents for Submission” box
before you can open them. Once moved, the four forms merge into
a single document. You can access each form by clicking on it to
highlight it and then clicking on the "Open Form" box
OR you can scroll down your screen and you will come to each form
The forms are:
Application for Federal Domestic Assistance/Short
(SF-424): This form asks for basic information about your
organization and project. Complete this form first. Data entered here
will populate fields of other forms where possible. See
instructions for completing this form below.
NEA Supplemental Information Form: This
form asks for some additional information about your organization
and project. See instructions for completing
this form below.
NEA Organization & Project Profile Form:
In accordance with the Government Performance and Results Act
(GPRA), the Arts Endowment will use the information gathered
through this form to develop statistical profiles of the projects
that it funds for reporting to Congress and the public. See
instructions for completing this form below.
Attachments Form: This is not a form
in the conventional sense, but rather a place to attach additional
items (i.e., your application narrative and the Project Budget
Form) that must be included for your Grants.gov application package
to be considered complete. See instructions
for completing this form below.
Submit Your Electronic Application
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To begin the submission process, click the "Save & Submit" button. [This button will not become active (and turn from light to dark gray) until you have saved your application with all required fields completed. Clicking this button will prompt you to save your application package one last time. When asked if you want to replace the existing file, click "Yes." You will then be reconnected to Grants.gov and the Internet.] You will be prompted to provide your Grants.gov Username and Password that you obtained during registration. (REMINDER: You must have successfully completed the registration process in order to receive your Grants.gov Username and Password.)
Click the "Login" button. This will bring you to the "Application Submission Verification and Signature" screen, which provides a summary of the Funding Opportunity for which you are applying. Click the "Sign and Submit Application" button to complete the process. Be certain that you are satisfied with your application before you click this button. No revisions to your application are possible through Grants.gov once it is submitted.
If you have difficulty submitting, go to Adobe Reader Error Messages or Applicant Resources for several tools and documents to help you.
- See Track
Your Application for what to expect after you submit your application.
For additional help on how to use Grants.gov, please see the Grants.gov Web site at Applicant Help. You also can send e-mail to the Grants.gov help desk at firstname.lastname@example.org or call them at 1-800-518-4726 from 7 a.m. until 9 p.m., Eastern Time, Monday to Friday.
For specific help on how to complete your application, please review the
instructions in these guidelines, or contact the discipline staff that is
appropriate to your project (see "Agency
Step 1: Fill out the Application for Federal Domestic Assistance/Short
Organizational Form (SF-424) [Back
NOTE: All asterisked (*) items and yellow fields on this
form are required and must be completed before you will be able to submit
the form. Do not type in all capital letters when completing the form. Enter
information directly into the form. Do not copy from an old application package
or another document and paste into the form.
1. Name of Federal Agency: Pre-populated.
2. Catalog of Federal Domestic Assistance Number: Pre-populated.
3. Date Received: This will be filled automatically with
the date that you submit your application; leave blank.
4. Funding Opportunity Number: Pre-populated.
5. Applicant Information:
a. Legal Name: The name provided here must be the applicant's legal
name as it appears in the current IRS 501(c)(3) status letter or in the
official document that identifies the organization as a unit of state or
local government, or as a federally recognized tribal community or tribe.
(Do not use your organization's popular name, if different.)
If you are a parent organization that is applying on behalf of an eligible
component, do not list the name of the component here. You will be asked
for that information later.
Use Street 1 for your street address or post office box number,
whichever is used for your U.S. Postal Service mailing address. Street
2 is not a required field and should be used only when
a Suite or Room Number or other similar information is a necessary part
of your address. Do not use Street 2 to give a second
address for your organization.
In the Zip/Postal Code box, organizations in the United States
should enter the full 9-digit zip code that was assigned
by the U.S. Postal Service. If you do not know your full zip code, you
may look it up at www.usps.com/zip4/.
d. Type of Applicant: Select the item that best characterizes your
organization from the menu in the first drop down box. Additional choices
e. Employer/Taxpayer Identification Number (EIN/TIN): Enter the
9-digit number that was assigned by the Internal Revenue Service; do not
use a Social Security Number.
f. Organizational DUNS: All organizational applicants for federal
funds must have a DUNS number (www.duns.com), which is recognized as the universal standard
for identifying organizations worldwide. The number that you enter
here must agree with the number (either 9 or 13 digits) that you used with
the CCR (Central Contractor Registry) as part of the Grants.gov registration.
Otherwise, your application will not be validated by Grants.gov and will
g. Congressional District: Enter the number of the Congressional
District where the applicant organization is located. Use the following
format: 2 character State Abbreviation-3 character District Number.
For example, if your organization is located in the 5th Congressional
District of California, enter "CA-005." If your state has
a single At-Large Representative or your territory has a single Delegate,
enter your 2 character state/territory abbreviation and "-000." If
you need help determining your district, go to www.house.gov and
use the "Find Your Representative" tool.
6. Project Information:
a. Project Title: Enter "American Recovery and Reinvestment
b. Project Description: Note "Salary Support," or if
you are an eligible designated local arts agency applying for a subgranting
program, note "Subgranting Program."
c. Proposed Project Start Date/End Date: Enter the beginning and
ending dates for your requested period of support. The Arts Endowment's
support of a project may start on or after July 1, 2009. Generally, a grant
period of up to one year is allowed.
7. Project Director:
Provide the requested information for the Project Director. Select a Prefix
(e.g., Ms., Mr.) even though this is not a required field.
Provide contact information, including an e-mail address, that will be
valid through August 2009.
8. Primary Contact/Grant Administrator:
Provide the requested information for the individual who should be contacted
on all matters involving this application and the administration of any
grant that may be awarded. For colleges and universities, this person is
often a Sponsored Research, Sponsored Programs, or Contracts and Grants
Officer. Select a Prefix even though this is not a required field.
In some organizations, particularly smaller ones, this individual may
be the same as the Project Director. If this is the case, you may check
the "Same as Project Director" box and not repeat information
that you have already provided in Item 7. (If the Primary Contact/Grant
Administrator is the same as the Authorizing Official, please complete
all items under both 8 and 9 even though there will be some repetition.)
9. Authorized Representative:
Enter the requested information for the AOR (Authorized Organization Representative)
who will be submitting this application to Grants.gov. The AOR must have
the legal authority to obligate your organization. By clicking the "I
Agree" box at the top of Item 9, this individual will be certifying
compliance with relevant federal requirements on your organization's behalf.
(These requirements can be found in the "Assurance
of Compliance" section.) The "Signature
of Authorized Representative" and "Date Signed" boxes will
be populated by Grants.gov upon submission of the application.
Step 2: Fill out the National Endowment for the Arts Supplemental Information
NOTE: All asterisked (*) items and yellow fields on
this form are required and must be completed before you will be able to
submit the form. Do not type in all capital letters when completing the
form. Enter information directly into the form. Do not copy from an old
application package or another document and paste into the form.
This form has a new OMB expiration date of 11/30/2010.
Legal Name: This item has been pre-populated with
information that you provided on the Application for Federal Domestic
Assistance/Short Organizational Form (SF-424).
Popular Name: If you use a popular name that is different
from your legal name, note that in the space below the IRS name.
For this application, the applicant is serving as:
Most applicants will choose "Not Applicable." If you are
a parent organization that is applying on behalf of an eligible component,
choose the "Parent of a Component" box and enter the name
of the component in the space provided.
Total organizational operating expenses for the most recently
completed fiscal year: Unaudited figures are acceptable.
If you are a parent organization, provide this information for the
component on whose behalf you are applying.
2. Application Information
Project Field/Discipline: Choose the one discipline
that is most relevant to your project. This selection will aid the Arts
Endowment's application review.
- Artist Communities select Presenting and insert "(AC)" before
your project title on the Application for Federal Domestic Assistance/Short
Organizational Form (SF-424)
- Dance (including dance presentation)
- Design (including planning, urban design, architecture,
landscape architecture, interior design, product design, and graphic
- Folk & Traditional Arts (including folk & traditional
arts projects in any art form)
- Local Arts Agencies (including projects in any
discipline that are submitted by a local arts agency. Local arts agencies
generally are referred to as arts councils, departments of cultural
affairs, or arts commissions. While the majority are private entities,
others are public municipal, county, or regional agencies that operate
in cooperation with mayors and city managers. Local arts agencies
generally make grant awards directly to both artists and arts organizations,
present programming to the public, manage cultural facilities, provide
services to artists and arts organizations, and facilitate community
cultural planning. Statewide assemblies and cultural service organizations
that work specifically with local arts agencies also are eligible.
Projects may be for any type of constituent service.)
- Media Arts: Film/Radio/Television
- Museums (including projects in any discipline that
are submitted by a museum)
- Music (including music presentation)
- Musical Theater
- Presenting (projects that involve multiple arts
disciplines including multidisciplinary performing arts presenting
and other types of multidisciplinary activities)
- Theater (including theater presentation)
- Visual Arts
Choose your field/discipline carefully. In limited cases, Arts Endowment
staff may transfer an application to a field/discipline other than the
one that was selected by the applicant to ensure appropriate panel review.
Category: Select "Other" from the drop-down box.
Intended Outcome: The Arts Endowment has identified the following outcome
that it plans to achieve through the American Recovery and Reinvestment
Act: Organizations enhance their ability to realize their artistic and
public service goals. Select this outcome. Do NOT select any other.
3. Project Budget Summary
Amount Requested: Organizations should request a
grant of either $25,000 or $50,000. However, eligible designated local
arts agencies applying for subgranting programs may request a grant
of $100,000 or $250,000.
Total Match for this Project: These grants are nonmatching;
Total Project Costs: This figure will autocalculate.
Please double check to make certain that it agrees with Item 6 under
Expenses of your Project Budget form.
Step 3: Fill out the NEA Organization & Project Profile Form
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To see definitions of individual items, place your cursor over the relevant
radio button. This form is four pages long. To move back and forth among
the pages use the Previous and Next buttons at the top of the screen.
Under "C. Activity Type," choose one of the following: "14:
Professional Support: Administrative," "15: Professional Support:
Artistic," or "99: None of the above" for the subgranting
Under "G. Participants/Audiences Benefiting," in the “Total
# of individuals benefiting” field, list the total number of jobs
in this request.
This form has a new OMB expiration date of 11/30/2010.
Step 4: Complete and Attach Required Items to the Attachments Form [Back
The "Attachments Form" is not a form in the conventional sense.
Rather, it is a place to attach documents that you have completed and
saved elsewhere on your computer.
Several important points:
Attachment 3 is a fillable form; you will find a link to it. This
form can be filled in, saved to your computer, and attached without
the need for special software or conversion to PDF.
Attachments 1 and 2 are narratives that you will develop in accordance
with the instructions provided. Most organizations will submit Attachment
1. Eligible designated local arts agencies applying for subgranting
programs will submit Attachment 2, and if requesting support for job(s)
in their own organization, will submit Attachment 1 as well. These
items must be submitted as PDF (portable document format) files.
You can create your narrative using any word processing software.
When you have completed the document, save it to your computer and
convert it to PDF before attaching. If you don't already have software
to convert files to PDF, there are many low-cost and free software
packages that can do this. To learn more, go to PDF
Label your narrative clearly with your organization's legal name.
Leave a margin of at least one inch at the top, bottom, and sides
of all pages. Do not reduce type below 12 point font size. Do not
type in all capital letters. Excess pages will be removed and not
- Name your files as indicated below and attach them in the
proper order. Please note that you cannot change the name
of a file on the Attachments Form. Therefore make certain that each
file is named correctly before you attach it.
When you open the Grants.gov Attachments Form, you will find 15 attachment
buttons. By clicking on a button, you will be able to choose the PDF file
from your computer that you wish to attach. Please attach the proper file
to the proper button as listed below.
NARRATIVE FOR DIRECT GRANTS
To this button, attach your Application Narrative. The file name should
indicate the name of your organization or a recognizable acronym followed
by "AppNarrative.pdf" (e.g., "ABCArtsOrgAppNarrative.pdf").
Provide a one-page narrative that provides a succinct
description of your request in accordance with the instructions below.
Your narrative will be reviewed in connection with the "Review Criteria."
Organizational Background: Provide a two
or three sentence statement about your organization. Summarize
its mission/purpose and characterize the community/region/audience
Key statistics, as relevant: Provide the following
information in the format shown here:
Your organization's total operating budget from most
recently completed fiscal year which ended _______
Total number of current paid employees
Number of jobs in this request
Salary (or range thereof) of job(s) affected by this
Fees to artists/
contractual personnel (or range thereof) included in this request
Your proposed project, as relevant:
Note the job position(s) for which you are seeking support.
Provide job title, description, salary, and the number of
weeks of employment. Discuss the significance of this position
to the mission and core work of your organization. Describe
the effect on your organization if this position were curtailed
or eliminated. Is this position currently filled?
Describe the artists and/or contractual personnel to
whom you propose to pay fees. Describe the project for
which these individuals would be paid, the position(s)
and fees for these individuals, and the number of weeks
of employment. Discuss the significance of this project
to the mission and core work of your organization. Describe
the effect on your organization if this project were curtailed
If any of these jobs is included in a current NEA application
or award, include the applicable application or award number. See
the example under "Applicant Eligibility."
2: NARRATIVE FOR SUBGRANTING PROGRAMS
If you are an eligible designated local arts agency applying for a
subgranting program, to this button, attach your Subgranting
The file name should indicate the name of your organization or a recognizable
acronym followed by "Subgrant.pdf."
Provide up to a two-page narrative that addresses the following.
Organizational Background: Provide a two or three sentence statement
about your organization. Summarize its mission/purpose and characterize
the community/region/audience it serves. Provide your organization's
total operating budget for the most recently completed fiscal year,
and indicate your organization's fiscal
year end date. (NOTE: If you are also submitting Attachment 1, do
not repeat this information as part of Attachment 2.)
Describe your proposed subgranting program, how it is consistent
with the NEA's American Recovery and Reinvestment Act program,
and how it will directly impact salary support and/or fees for artists
and contractual personnel among a broad constituency that you serve.
Your proposed applicant pool. Detail the geographic range,
the number of applicants that you anticipate, and the artistic disciplines
represented. Provide a representative list of organizational names and
the range of budget sizes.
Your plans for making this applicant pool aware of the funding opportunity
that you will provide.
Where appropriate, efforts to reach organizations that serve
Your plans for receiving and reviewing requests for support. Describe
the review criteria that you will use as well as the process itself.
The appropriateness of this project to the mission and core work of your own
The impact of administering this subgranting program on
your own organization and the staff or contractual resources
that it will require.
BUDGET FORM, PAGES 1 and 2
CLICK TO DOWNLOAD: [FORM] [INSTRUCTIONS]
To this button, attach the Project Budget form, Pages 1 and 2. The file name should indicate the name of your organization or a recognizable acronym followed by "ProjectBudget.pdf." (Your own project budget may not be submitted in lieu of this required form.)
Your Total Project Costs must equal your Amount Requested. For example, if you request $50,000, under "EXPENSES" you should list a total of $50,000 in the "DIRECT COSTS: Salaries and wages" and/or the "DIRECT COSTS: Other expenses" sections.
DIRECT COSTS: Salaries and wages:
Title and/or type of personnel
Number of personnel
Annual or average salary range
% of time devoted to this project
$50,000 per yr.
DIRECT COSTS: Other expenses:
1 School Coordinator—partial request of full salary $35,000
1 Workshop Leader – partial request of full salary $40,000
REMINDER: Salaries, wages, fringe benefits, and fees that are incurred in connection with fund raising (e.g., development staff) are not allowable project expenses; do not include them in your budget.
Your budget items must be limited to:
Salaries, wages, and fringe benefits for personnel, administrative and
artistic, who are paid on a salary basis. List each staff position separately.
Do not combine positions or use salary ranges.
Fees for artists and contractual personnel. List each position separately.
Do not combine positions or use salary ranges.
For eligible designated local arts agencies requesting support for subgranting,
fees for subgrants and the subgranting program. Priority
will be given to cost-effective programs that maximize the amount of
funds distributed. Reminder: Up to $50,000 of the NEA grant funds may
be used for a designated local arts agency's own jobs and/or
the administration of subgranting programs.
Indirect costs are not eligible for this program; do not include them.
Step 5: Submit Items in Steps 1-4 above electronically through Grants.gov
Follow the detailed instructions under "Submit
your electronic application" above.
National Endowment for the Arts · an independent federal
1100 Pennsylvania Avenue NW
Washington, DC 20506